AGENDA
Key Colony Beach City Commission
City Commission Workshop
MEETING WITH PEDRO FALCON CONSTRUCTION REPRESENTATIVES REGARDING AIA DOCUMENT DISCUSSIONS
Wednesday, November 5th, 2025,10:00 AM
Marble Hall, 600 W. Ocean Drive, Key Colony Beach
1. Terms and Conditions
a. Documents
i. Grant Requirements & Pertinent documents.
ii. Clarity between contractual responsibility of electrical company tied to general contracting entity. (Legal may want a letter from owner stating cooperation between the two entities.)
iii. NTP (offsite, on site)
2. Management
a. GC’s Personnel
i. PM:
ii. Supt:
iii. Office Admin:
iv. Bookkeeping
v. Senior – Owner
vi. Authorized people to make a commitment on Pedro Falcone’s behalf?
vii. List of GC’s Subcontractors/Vendors
b. Insurance and Bonds
i. Certificate of Insurance, name KCB, in compliance with the grant.
ii. Lien Waivers for all subcontractors and materialmen.
iii. Builder’s Risk
c. Billings
i. Stored Materials and Equipment – Requirements.
ii. Grant compliance, requirements by Pedro Falcone for billing submissions.
d. Permits & Inspections
i. Key Colony Beach Building Department permits issue date: # .
ii. Inspections
iii. 3rd Party Inspections and Quality Control Inspections.
3. Submissions by Pedro Falcone
a. Long Lead equipment & materials.
b. Alternate materials/equipment
c. Staging Plan
d. Material Storage Plan
e. Subcontractor List
4. Schedules
a. Cash Flow Charting
b. Preliminary Construction Schedule
c. Milestones, Owner use of Marble Hall
i. Owners’ use of Marble during certain functions – electric, air conditioning, lighting, safety, noise, and cleanliness.
5. Safety
ii. Jobsite safety publications
iii. Temporary fencing
iv. Public management
6. Contract Deliverables/Items/Deducts
a. Staff Patio Pergola
b. Staff Patio Concrete Pad
c. Marble Hall Patio
d. Marble Hall Patio Concrete Pad
e. Generator (?)
f. Unit cost for spalling repairs
7. Follow-Up Meeting for AIA Finalization Wednesday, November 12 (?)
8. Comments
9. Adjournment